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Home > Immigration and Visa Information > Japan Immigration > Documents Needed

 

 

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Japan Immigration

   

Documents to Be Submitted with Visa Applications


The following documents must be submitted whatever the purpose of the visit:

- passport
- two 45mm x 45mm passport-type photos taken within the previous six months (stateless persons must submit three photos)
- two official visa application forms, available at the embassy or consulate
- documents certifying the purpose of the visit (see the accompanying table)

Please make your application at an embassy or consulate after preparing these documents.

Documents Certifying the Purpose of the Visit

Please remember that the documents listed in the accompanying table are for general cases. In specific cases, applicants may be able to omit some documents, or they may be requested to submit additional documents depending on the content of the application. In particular, applicants for Temporary Visitor Status may be requested to submit such documents as a letter giving the reason for the invitation or a letter of guarantee from the person in Japan inviting them, in addition to the documents shown in the accompanying table.
In principle, foreigners who possess a Certificate of Eligibility can submit two copies (the original and a photocopy) of the certificate, instead of documents certifying the purpose of the visit. However, they may be requested to submit additional documents. As all documents are to be submitted directly by the applicant, any documents prepared in Japan must be sent to the applicant.
For further details, please inquire at the Ministry of Foreign Affairs or at the embassy or consulate where the application will be made. (See Appendix 4 for locations.)

Please note the following when submitting the required documents:

- One copy each of the documents should be submitted. (If you are requested to submit two or more copies of a document, please submit the original and one or more photocopies.)
- If it is impossible to submit the original of a document, please submit a photocopy.
- The letter of guarantee should be similar to the example shown after the accompanying table. As long as the necessary items are all included, you can produce your own.
- For all other documents besides the letter of guarantee, there is no official format, so please produce your own in an appropriate manner.

(a) For the Purpose of Short-Term Stay

Status of
residence
Supporting documents

Temporary Visitor 1. A ticket for boarding an airplane or a vessel to leave Japan, or a written guarantee issued by a transport company.
2. A valid passport which enables the foreign national concerned to enter foreign countries out of Japan.
3. Documents certifying that the person concerned can defray all expenses incurred during the stay in Japan.

(b) For the Purpose of Work or Long-Term Stay

Status of
residence
Supporting documents

Diplomat
Note verbale and/or documents issued by the foreign government or international organization, certifying the identity of the person concerned and his or her purposes while visiting Japan.

Official Note verbale and/or documents issued by the foreign government or international organization, certifying the identity of the person concerned and his or her purposes while visiting Japan.

Professor Documents certifying the activity, its duration, the position, and the remuneration of the person concerned.

Artist 1. Documents certifying the activity, its duration, and the position of the person concerned.
2. Material showing the achievements of the artistic activity of the person concerned.

Religious Activities 1. Documents from the foreign religious organization, certifying the duration of stay, position, and remuneration of the person concerned.
2. Material showing the outline of the foreign religious organization which is sending the person concerned, and the recipient Japanese religious organization.
3. Documents certifying the position and career of the person concerned as a religionist.

Journalist Documents certifying the activity, its duration, the position, and the remuneration of the person concerned.

Investor/Business Manager 1. In cases where the person concerned intends to commence the operation of international trade or other business, or to invest in the business, the following materials are required.
  1. A business plan, copies of the company registration, and a statement of profit and loss.
  2. Material showing the number of full-time staff except the foreign national concerned, and in the case where the number of the full-time staff is two, copies of resident cards or certificates of alien registration and documents regarding wage payments of the staff concerned.
  3. Material showing the outline of the business office.
2. In cases where the person concerned intends to engage in management of international trade or other business on behalf of the foreign national who began or invested the business concerned, the following materials are required.
  1. A business plan, copies of the company registration, and a statement of profit and loss.
  2. Material showing the number of full-time staff except the foreign national concerned, and in the case where the number of the full-time staff is two, copies of resident cards or certificates of alien registration and documents regarding wage payments of the staff concerned.
  3. Material showing the outline of the business office.
  4. Documents certifying the activity, its duration, the position, and the remuneration of the person concerned.
3. In cases where the person concerned intends to engage in management of international trade or other business on behalf of the foreign national who began or invested in the business concerned or is engaged in management of the business concerned which was begun or invested in Japan, the following materials are required.
  1. A business plan, copies of the company registration, and a statement of profit and loss.
  2. Material showing the number of full-time staff except the foreign national concerned, and in the case where the number of the full-time staff is two, copies of resident cards or certificates of alien registration and documents regarding wage payments of the staff concerned.
  3. Material showing the outline of the business office.
  4. Documents certifying the career of the person concerned and his or her certificate of graduation with a major in management or administration.
  5. Documents certifying the activity, its duration, the position, and the remuneration of the person concerned.

Legal/Accounting Services 1. Documents certifying that the person concerned is qualified to do the activities under the status of residence of "Legal/Accounting Services" provided for in Annexed Table 1 (2) of the Immigration Control Act.
2. Documents certifying the activity, its duration, the position, and the remuneration of the person concerned.

Medical Services 1. Material showing the outline of the recipient organization.
2. Documents certifying that the person concerned is qualified to do the activities under the status of residence of "Medical Services" provided for in Annexed Table 1 (2) of the Immigration Control Act.
3. Documents certifying the activity, its duration, the position, and the remuneration of the person concerned.

Researcher 1. Material showing the outline of the recipient organization.
2. A diploma, a personal history, and other documents certifying the career of the person concerned.
3. Documents certifying the activity, its duration, the position, and the remuneration of the person concerned.

Instructor 1. Material showing the outline of the recipient organization.
2. Documents certifying the academic career or a copy of an educational license of the person concerned.
3. Documents certifying the professional career of the person concerned.
4. Documents certifying the activity, its duration, the position, and the remuneration of the person concerned.

Engineer 1. Copies of the company registration and a statement of profit and loss of the recipient organization.
2. Materials describing the business undertaken by the recipient organization.
3. A diploma or a certificate of graduation with a major in the subject regarding the activity of the person concerned, and documents certifying his or her professional career.
4. Documents certifying the activity, its duration, the position, and the remuneration of the person concerned.

Specialist in
Humanities/
International
Services
1. Copies of the company registration and a statement of profit and loss of the recipient organization.
2. Materials describing the business undertaken by the recipient organization.
3. A diploma or a certificate of graduation with a major in a subject relating to the activity of the person concerned, and documents certifying his or her professional career.
4. Documents certifying the activity, its duration, the position, and the remuneration of the person concerned.

Intra-
company
Transferee
1. Documents certifying the relationship between the business office in a foreign country and the business office in Japan.
2. Copies of the company registration and a statement of profit and loss of the business office in Japan, and material describing the business activities.
3. Documents certifying the details of his or her duty and its duration at the business office in a foreign country.
4. Copies of the company registration of the business office in a foreign country, and material showing its outline.
5. Documents certifying the activity, its duration, the position, and the remuneration of the person concerned.
6. A diploma and documentation certifying the career of the person concerned.

Entertainer 1. In cases where the person concerned intends to engage in theatrical or musical performances, or sports or other public entertainment, the following materials are required.
  1. A personal history and documents issued by the official organization which is certifying the career and the qualification regarding the activity of the person concerned.
  2. Copies of the company registration, a statement of profit and loss, and the list of staff of the organization inviting the person concerned.
  3. Materials showing the outline of the entertainment site
  4. In the case where the organization inviting the person concerned undertakes the entertainment, a copy of the contract is required.
  5. Documents certifying the activity, its duration, the position, and the remuneration of the person concerned.
2. In cases where the person concerned intends to engage in show business, the following materials are required.
  1. Materials showing the achievements in show business of the person concerned.
  2. Documents certifying the activity, its duration, the position, and the remuneration of the person concerned.

Skilled
Labor
1. Copies of the company registration and a statement of profit and loss of the recipient organization.
2. Materials describing the business undertaken by the recipient organization.
3. A personal history and documents issued by the official organization which is certifying the career and the qualification regarding the activity of the person concerned.
4. Documents certifying the activity, its duration, the position, and the remuneration of the person concerned.

Cultural Activities 1. In cases where the person concerned intends to engage in academic or artistic activities, or to engage in specific studies of Japanese culture or arts, the following materials are required.
  1. Documents certifying the activity and its duration of the person concerned, and the outline of the organization where he or she intends to engage in the activity concerned.
  2. Documents certifying the academic career, professional career, and other career regarding the activity of the person concerned.
  3. Documents certifying that the person concerned can defray all expenses incurred during the stay in Japan.
2. In cases where the person concerned intends to learn Japanese culture or arts under the guidance of an expert, additional materials showing the career and the achievements of the expert, besides the documents mentioned above, are required.

College
Student
1. A copy of a certificate of admission from the educational institution where the person concerned intends to study. In the case where he or she intends to study as a research student or an auditor, documents certifying the substance of the research or the subjects and the number of lessons from the educational institution concerned.
2. Documents certifying that the person concerned can defray all expenses incurred during the stay in Japan. In cases where the expenses incurred during the stay in Japan are defrayed by another person, documents certifying the income of the person who intends to defray all expenses and documents showing why he or she intends to defray all expenses for the person concerned are required.

Precollege
Student
1. A copy of the certificate of admission from the educational institution where the person concerned intends to study.
2. A diploma and documentation certifying the career of the person concerned.
3. Documents certifying that the person concerned can defray all expenses incurred during the stay in Japan. In cases where the expenses incurred during the stay in Japan are defrayed by another person, documents certifying the income of the person who intends to defray all expenses and documents showing why he or she intends to defray all expenses for the person concerned are required.

Trainee 1. A training plan showing the substance of the training, its necessity, location, duration, and the conditions of stay.
2. Documents certifying that the person concerned intends to engage in a duty that requires the technique, skill, and knowledge learned during the stay in Japan after returning home.
3. A diploma and documentation certifying the professional career of the person concerned.
4. Documents certifying the professional career of the trainer regarding the training concerned.
5. Material showing the outline of the foreign organization which is sending the person concerned.
6. Copies of the company registration, a statement of profit and loss, a list of full-time staff of the organization inviting the person concerned, and a list of trainees.

Dependent 1. Documents certifying the personal relationship between the person concerned and the person who is to support him or her.
2. Copies of the certificate of alien registration or the passport of the person who is to support the person concerned.
3. Documents certifying the profession and the income of the person who is to support the person concerned.

Designated
Activities
1. In cases where the person concerned intends to engage in management of a gainful business or to engage in an activity to be paid, documents certifying the activity, its duration, the position, and the remuneration of the person concerned are required.
2. In other cases, the following materials are required.
  1. Documents certifying the activity during the stay of the person concerned in Japan.
  2. Documents certifying that the person concerned can defray all expenses incurred during the stay in Japan.

Spouse or
Child of
Japanese
National
1. In cases where the person concerned is a spouse of a Japanese national, the following materials are required.
  1. Documents certifying that the person concerned is a spouse of the Japanese national and his or her resident card.
  2. Documents certifying the profession and the income of the person concerned or his or her spouse.
  3. A letter of guarantee by a person living in Japan.
2. In cases where the person concerned is a child or an adopted child of Japanese national, the following materials are required.
  1. A copy of the family registration of the Japanese national concerned, the birth certificate of the foreign national concerned, and other documents certifying the personal relationship between the parent and the child.
  2. Documents certifying the profession and the income of the foreign national concerned or his or her father or mother.
  3. A letter of guarantee by the Japanese national concerned or another person living in Japan.

Spouse or
Child of
Permanent
Resident
1. In cases where the person concerned is a spouse of a permanent resident, the following materials are required.
  1. Documents certifying the personal relationship between the person concerned and the permanent resident concerned.
  2. Copies of the certificate of alien registration or the passport of the permanent resident concerned.
  3. Documents certifying the profession and the income of the foreign national concerned or his or her spouse.
  4. A letter of guarantee by the permanent resident concerned.
2. In cases where the person concerned is a child of a permanent resident, the following materials are required.
  1. The birth certificate of the person concerned and other documents certifying the personal relationship between the parent and the child.
  2. Copies of the certificate of alien registration or the passport of the permanent resident concerned.
  3. Documents certifying the profession and the income of the foreign national concerned or his or her father or mother.
  4. A letter of guarantee by the permanent resident concerned or another person living in Japan.

Long-Term
Resident
1. A copy of the family registration, the marriage certificate, the birth certificate, and other documents certifying the status of the foreign national concerned.
2. Documents certifying that the person concerned can defray all expenses incurred during the stay in Japan. In cases where the expenses incurred during the stay in Japan are defrayed by another person, documents certifying the income of the person who intends to defray all expenses.
3. A letter of guarantee by a person living in Japan.

 


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